If you're shopping for a printer for your office, finding a reliable unit is important. Nobody wants a printer that interrupts work by constantly running out of ink or toner, or a scanner that isn't up to par. So, to help you find the right printer for your needs, we've compiled a list of great printers that will fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, meaning you can get a variety of different jobs done quickly and efficiently.
We've tested over 180 printers, and below are our recommendations for the top office printers you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
We've tested over 170 printers since 2020 with one goal in mind: to give you reliable, unbiased reviews that help you choose the right printer for your needs. To keep things fair, we purchase every product ourselves from major retailers, just like you would. Each printer then goes through a thorough, standardized testing process that evaluates all the key factors you should consider when buying a new model. From build quality and cost per print to color accuracy and overall performance, we provide as much detail as possible to guide your decision.
Want to learn more about our methods? Look at our How We Test Printers article for a deep dive into our testing procedures.
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Best Office Printer
Build QualitySmall OfficeEstimated Black Page YieldprintsEstimated Color Page YieldprintsDocument QualityScanningPrinting SpeedBlack-Only Printing CostUS$/printSee all our test resultsColor Printing CostUS$/printThe Brother MFC-L8930CDW is the best office printer we've tested. Its print quality is outstanding, with sharp text and very detailed overall output. It prints at up to 34 pages per minute in both black and color. Maintenance is also minimal as you won't need to worry about clogging issues. Toner cartridges already yield a large number of prints, but XL options are available if you need them to last even longer. The biggest ones, the TN635XXL Super High Yield cartridges, get you up to 7,500 black and 6,500 color prints by Brother's estimates. You'll also need to budget for drum replacements, though at an estimated 30,000 prints per drum, it won't come up often. Having a separate drum unit is actually a plus here, since a damaged drum doesn't mean throwing out the whole toner cartridge.
The scanner is also well equipped, with a Legal-size flatbed and an ADF that supports single-pass duplex scanning, so multi-page and double-sided documents aren't a hassle. Connectivity covers USB, Wi-Fi, and Ethernet, and you can print directly from a USB flash drive. The two things worth keeping in mind are its size, as it's a large machine that needs a decent amount of space, and the fact that it's not suited for photo printing. But if photos aren't part of your workflow, it's the best small office printer we've tested.
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Best Upper Mid-Range Office Printer
Build QualitySmall OfficeEstimated Black Page YieldprintsEstimated Color Page YieldprintsDocument QualityScanningPrinting SpeedBlack-Only Printing CostUS$/printSee all our test resultsColor Printing CostUS$/printThe best upper mid-range printer for office use we've tested is the Canon Color imageCLASS MF665Cdw. It's very similar to the Brother MFC-L8930CDW above, with the same core features and equally sharp-looking documents. While it doesn't print quite as fast as the Brother's 32 pages per minute, you'll get up to 26 pages per minute, which is totally respectable. Scan speeds are also slower, but still solid at around 14 pages per minute.
That said, the Canon Color imageCLASS MF665Cdw is an excellent all-around option and one of the best document printers we've tested. This all-in-one color laser printer delivers consistently crisp output and yields thousands of pages, which helps keep long-term costs and maintenance low. Canon improved on the older Canon Color imageCLASS MF656Cdw with slightly better print quality and slightly faster performance while keeping the same familiar experience. You still get high page yields, a capable automatic document feeder, and reliable laser printing without the inkjet headache of clogged printheads.
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Best Mid-Range Office Printer
Build QualitySmall OfficeEstimated Black Page YieldprintsEstimated Color Page YieldN/ADocument QualityScanningPrinting SpeedBlack-Only Printing CostUS$/printSee all our test resultsColor Printing CostN/AFor offices that only print black-and-white documents, get the Brother MFC-L2820DW. This all-in-one monochrome model produces incredibly sharp documents, warms up quickly, and prints at 33 pages per minute. A regular toner cartridge is good for around 1,300 prints, while longer-lasting XL cartridges are available for around 3,000 prints. Its high page yield means you won't have to buy new cartridges often, and on top of that, there's only one cartridge to replace since it's a monochrome model. The scanner's lid hinges are extendable, making it easier to close the lid over thicker items like textbooks. There's an automatic feeder, but sadly, no automatic duplex scanning.
Connectivity includes Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service, making this printer easy to access. Like most printers, this model is only one of many variants in the lineup. If you need features like duplex scanning or NFC support for one-tap connection, you can get the Brother MFC-L2880DW variant. You can also get bundles with a longer-lasting XL toner cartridge, like Brother MFC-L2820DWXL, which might be cheaper than buying the cartridge separately. Check out the full review for more details.
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Best Mid-Range Color Office Printer
Build QualitySmall OfficeEstimated Black Page YieldprintsEstimated Color Page YieldprintsDocument QualityScanningPrinting SpeedBlack-Only Printing CostUS$/printSee all our test resultsColor Printing CostUS$/printIf you need to print in color, the Brother MFC-J4355DW is an excellent mid-range inkjet for office use. While it's much slower than our main mid-range pick and will require a bit more upkeep, it's more versatile, which can be a determining factor for certain offices. It's still cheap to maintain over time thanks to long-lasting cartridges. The regular ones already get you around 1,900 black and 1,100 color prints, and XL options are available if you need to stretch that further. Speed is alright too, with single pages coming out in about 11 seconds and longer documents pushing up to 14 black and 16 color pages per minute, but it's much slower than the laser printers on this list. Document print quality is excellent, as you'd expect from an office-oriented model. Photos are a different story, though, with noticeable grain that makes it a poor fit if photo printing quality is an important feature to you.
The scanner is also fully featured, including an automatic document feeder. That said, it's not all that quick as it caps at around eight pages per minute. Connectivity includes USB, Wi-Fi, and Ethernet, and you can print directly from a USB flash drive, making it straightforward to access from different devices. Overall, this is a great all-in-one package if you're looking for a versatile product. That said, unlike most products on this list, this is an inkjet printer, which makes it susceptible to clogging if left unused for extended periods.
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Best Budget Office Printer
Build QualitySmall OfficeEstimated Black Page YieldprintsEstimated Color Page YieldN/ADocument QualityScanningPrinting SpeedBlack-Only Printing CostUS$/printSee all our test resultsColor Printing CostN/AIf your office doesn't need a scanner or color printing, the Brother HL-L2460DW is an excellent choice. It's cheap, but it offers printing characteristics very similar to those of our best mid-range pick, the Brother MFC-L2820DW. It's just as quick, reaching more than 33 pages per minute, and it uses the same TN830 toner cartridges that deliver excellent page yields. You can expect roughly 1,300 prints from a standard toner cartridge. If that's not enough, high-yield cartridges are available and can produce around 3,000 pages. Like the other Brother printer we recommend, this model uses a separate drum unit. You won't need to replace it very often, and the process is quick and easy.
All in all, this is the printer to get if you just want a reliable device for printing black-and-white documents. It's solidly built, and the removable power cord makes replacements easy if it ever gets damaged. Its document print is excellent, even if it does tend to go for a very contrasty look. Its compact footprint is another big plus, especially if you're tight on space. You also get standard Wi-Fi and USB connectivity, along with support for Apple AirPrint and Mopria Print Service, making it easy to print from a wide variety of devices.
If you prefer an all-in-one printer, the Brother MFC-J1360DW is an excellent alternative. Although it's much slower and yields much lower page counts, it includes a scanner with an automatic document feeder. It also prints documents very sharply and can even produce very serviceable photos.
Notable Mentions
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Epson WorkForce Pro WF-7840:
For offices that need to print 13" x 19" sheets, get the Epson WorkForce Pro WF-7840 instead of the HP OfficeJet Pro 9730e. The Epson's ADF-equipped scanner has a higher capacity, scans faster, and produces much better-looking scans than HP. However, black documents don't look nearly as sharp, and the Epson yields far fewer prints, making the HP the better choice for offices with high print loads.
See our review -
Brother MFC-L3780CDW/MFC-L3720CDW:
The Brother MFC-L3780CDW/MFC-L3720CDW is a great alternative to the Canon Color imageCLASS MF665Cdw. It produces very comparable printing and scanning results. Its scanner is also slightly quicker, so it may be a good choice if your workflow involves a lot of scanning. That said, its standard cartridges can't yield as many pages.
See our review
Recent Updates
May 06, 2026:
The Brother MFC-L8930CDW is our new top pick, moving the Canon imageCLASS MF665Cdw to the upper mid-range slot. We've also added the Brother MFC-J4355CDW as our mid-range inkjet pick, and we've mentioned the Brother MFC-J1360 in the budget pick. The HP OfficeJet Pro 9125e was removed due to its current price, and we dropped the wide-format pick to streamline the list.
Feb 11, 2026:
Moved the Brother HL-L2460DW from a Notable Mention to our 'Best Cheap' pick, as it's an excellent overall printer and an excellent choice for offices that only need monochrome document printing. We also added a reference to the HP OfficeJet Pro 9135e as a 'Best Mid-Range' alternative for offices that require color printing.
Jan 30, 2026:
Many of our recommended printers have recently been discontinued, so the list will undergo many changes while we wait for their successors. We replaced the now-discontinued Brother MFC-L8905CDW with the Canon Color imageCLASS MF665Cdw. It performs similarly, with a slight decrease in print speed and a lower price. Removed the Brother MFC-J1205W and MFC-J4335DW, which have also been recently discontinued. We replaced them with the HP OfficeJet Pro 9125e as our new overall 'Best Budget Office Printer' pick. Finally, we added the Brother HL-L2460DW as a Notable Mention for people looking for a budget printer who don't need a scanner in their workflow.
Apr 17, 2025:
Minor text changes for conciseness and clarity. No change in recommendations.
Jan 23, 2025:
Verified that all picks are valid and available. No change in recommendations.
All Reviews
Our recommendations above are what we think are currently the best printers for office use for most people. In addition to the test results, we factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.